Clearinghouse queries: full vs. limited
Run a full query before a CDL driver's first run, with the driver's consent given inside the Clearinghouse. Run at least a limited query on every CDL driver once every 12 months. If a limited query shows a record exists, you have 24 hours to run a full query or the driver can't keep driving.
General information, not legal advice. Rules change: check the linked sources or a qualified consultant before acting. How to use our guides
The two kinds of query
| Full query | Limited query | |
|---|---|---|
| When | Before hiring, and within 24 hours after a limited query shows a record | At least once every 12 months for every CDL driver |
| Shows | Details of any violation and its return-to-duty status | Only whether a record exists |
| Driver consent | Given electronically in the Clearinghouse, so the driver must be registered | A written consent you keep on file; one can cover several years |
What it costs
Queries are bought in plans from FMCSA's Clearinghouse site. See the current price on the query plans page.
Owner-operators
If you're a one-truck operation, you're both the employer and the driver. You must name a consortium (C/TPA) in the Clearinghouse, and it handles queries and reporting for you. You remain responsible if it doesn't happen.
Why it matters at your audit
Missing pre-employment and annual queries show up in drug and alcohol findings at a safety audit. They sit right next to the most common automatic failure: no random testing program.
Sources
- FMCSA Clearinghouse: Query plans
- FMCSA Clearinghouse: Owner-operator brochure (PDF)
- eCFR: 49 CFR Part 382, Drug and alcohol testing
General information, not legal or compliance advice, and no substitute for the regulations or a qualified professional. Rules change and every carrier is different. Reading this page doesn't create a relationship with FleetCleared or any consultant, and using it is subject to our terms. Found an error? Email legal@fleetcleared.com. FleetCleared is an independent website and is not affiliated with FMCSA or the U.S. Department of Transportation.